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Reporting

In this section, you will find a comprehensive list of Campus Cloud Reports along with their detailed explanations. Each report offers a range of filter options that can be used to refine the results and obtain the specific information needed.

Table Of Content

Admissions

  • Lead Export is a valuable tool for organizations looking to keep track of their student inquiries. This report allows users to export a list of all students who are or were inquiries within the platform.

  • Start Report is capable of producing data for multiple starts. Idea behind is to tell you how well your reps are doing approaching start and to keep track on Admissions Rep and keep them accountable.

The budgets (Admissions> Setup> Budgets) work with the start report (Reports> Admissions> Start report)

Let’s take 1/11/2021 start for example.

Week 1: 12/27/2020 - 01/02/2021 Week 2: 01/03/2020 - 01/09/2021 Week 3: 01/10/2020 - 01/16/2021

In week 1, Site X enrolled 3 students In week 2, Site X enrolled 46 students In week 3, Site X enrolled 1 students

Idea behind is to tell you how well your reps are doing approaching start.

For all three weeks, Site X enrolled 50 students Out of 50, 3 students cancelled in first week of school and 4 canceled in first 14 days. So, out of 50, your Gross start is 40, but your Net start is 33 (you will make money of this 33 students) based on the budget entered.

I ran the report in the PCI sandbox for Jan 1, 2020 to Jan 27, 2021 and it looks like this:

This data can be drilled into, too.

Drill down on the rep, that will show by program and then drill on program to see the students, at that point the system will display dots to show where the student was counted.

  • Admissions Rep Activity

Select the rep(s) name and the date range of the dates that should be report on:

The system will return a list of students and what activity was done by that rep(s):

From/To Date filter is required for this report to generate.

  • Lead Conversion pulls students by their source date from a specified date range and calculates how many actions were successful. The data is pulled from the activities tab.

  • Lead Master Listing provides a master list of all leads.

  • Leads by Source returns a list of how many leads came from a particular source for each day, as well as the total for the specified date range.

  • Leads by Rep shows how many leads each representative had for each day, as well as the total for the specified date range.

  • Admissions Activity Report returns a list of students and the activity that was done by each representative. A from/to date filter is required for this report to generate.

  • Today's Past Due Events returns a list of students that have past due to-dos for the selected date range. If no date range is selected, the report will return a list of students whose "Action Date" was due the previous day (1 day prior to today's date).

  • This Week's Interviews is for the past week and uses the to-do/event of "Followup Interview" (this event must be set up as a "Follow-up Interview").

Academics

  • Daily Report

The "Daily Report" feature within the Academics menu provides an interactive way to obtain and analyze educational data for a specific campus and date.

Here's a breakdown of the report's functionality:

Report Structure:

Two dropdown menus in the top-right corner allow you to select a specific campus and date for which you want the report.

First Column:

  • Data is grouped by Programs and Classes.
  • Each class is listed with its Session, Instructor, and the number of scheduled students.
  • Clicking on a class opens a popup showing student details: Student name, Present or Absent status, minutes attended/required, and the percentage of absence.
  • Clicking on a student's name opens a new tab with the Student Master Record.

Second Column: Missing Attendance, Absent Students, Attendance:

  • Shows students with missing attendance entries for the selected day.
  • Lists students who were absent from class on the selected day.
  • Highlights students with an attendance rate of over 20% on the selected day.

Third Column: LOA’s, Students without Schedule:

  • Displays students on Leave of Absence (LOA) on the selected day.
  • Lists students who are not scheduled for any class on the selected day.

Fourth Column: LDA Warning, DROP Alert, DROPS, Summary:

  • Alerts about students absent for 2 to 5 days on the selected day (LDA Warning).
  • Notifies about students absent for over 5 days on the selected day (DROP Alert).
  • Lists students who dropped a class on the selected day (DROPS).
  • Provides a summary of various data:
    • Total scheduled students' data by program.
    • Number of new enrollments signed on the selected day.
    • Students who started their classes on the selected day.
    • Students marked as Graduates on the selected day.
    • Students marked as Drops, No Show, Cancel Show, or Cancel No Show on the selected day.

Attendance Reports

  • Program Attendance produces the Program Attendance Percentage for each student. Vested %, Attendance &, and Absent %.

From here the Campus and the range of attendance percentage can be selected by dragging the ranges in the right hand window:

In this example the report will produce an attendance report for the Austin campus with an attendance range of 60 - 80%. Click the submit button and the system will produce the report:

You can also print or Export the report:

  • Class Attendance provides information on attendance percentage for each day that a class met, total attendance per class for a specified time frame, attendance for the shift or session, and a roll-up over all attendance by instructor.

This report is useful for instructors to monitor student attendance and for administrators to track overall attendance rates for classes and instructors. It can help identify patterns of low attendance and areas where additional support may be needed to improve student engagement.

  • Class Roster - Sign in sheet, the system prints individual pages by Course for student signatures.

  • Attendance Letters allows printing of attendance letters for students.

  • LDA Report pulls a list of students by LDAs (Last Day of Attendance).

  • Honors Attendance pulls students program attendance percentage. Status and Campus are required.

  • LOA Report returns a list of students who have taken a Leave of Absence (LOA) between the selected date range. The report can be used to track students who have taken a break from their studies.

  • Warning Report displays the hours completed over the course of a program. It shows hours scheduled and hours attended in a specific time period for a group of students including the current scheduled course. The report can be used to track student progress and to identify students who may be at risk of falling behind in their studies.

Grade Reports

  • Grade Report provides a comprehensive overview of a student's academic performance, including both grades and attendance records.

  • Grade Discrepancy identifies any inconsistencies between a student's transcript and gradebook.

  • Gradebook Completion allows instructors to easily view all assignment grades and the overall course grade. It also shows any missing or failed assignments for a group of students, enabling instructors to provide targeted support to improve academic performance.

Institution

  • Student Instructor Ratios provides valuable insights into the number of students in a course and their corresponding instructor ratios. With filter criteria such as Course Start Date, Campus (one or multiple campus selections - if empty all), Program (one or multiple programs - if empty all), and Course Session, this report enables efficient planning and resource allocation.

🟢 Green = 20:1

🔴 Red = Less than 20:1

  • POG Report Portrate of a graduate (POG) 🧑‍🎓. Here the students Other Education information can be viewed.

  • On Hold is a comprehensive list of students who are currently on hold, detailing the hold type and start date. This report allows administrators to monitor the status of students who may be facing challenges and intervene where necessary to ensure student success.

  • WorkFlow Report provides a list of students by workflow and highlights any incomplete items, allowing administrators to identify and address any barriers.

  • Daily Census Report provides detailed information about student enrollment, including the number of students, credit hours, FTE, and returners.

  • Enrollment Report provides a comprehensive overview of student enrollment, including gross starts, reversals, and withdrawals. This report enables administrators to monitor enrollment trends and adjust strategies to ensure program success.

  • Certification Report is an essential tool for tracking student outcomes, including new enrollees, completers, and placement information. This report enables administrators to evaluate program effectiveness and make informed decisions for future initiatives.

  • Future Courses provides valuable insights into the courses that students have yet to take, enabling administrators to plan and allocate resources efficiently.

Enrollment

  • Multiple Enrollments is a powerful tool for identifying students with multiple enrollment records. It works similarly to the Student Master Listing, but when adding the student statuses, it only brings up those specific students with the multiple enrollment records. For example, adding your Current Student and Graduate statuses, enter the campus, and the report would only pull students with both of those statuses.

  • Enrollment Hours Discrepancies provides a detailed breakdown of student enrollment hours compared to program hours. This report enables administrators to identify any discrepancies and take corrective action where necessary.

Registrar

  • Honor List allows the selection of GPA and credits to find students who may qualify for academic honors. The Honors Report can be used to create a list of students who are eligible for various awards, such as the Dean's List. Additionally, the functionality allows you to retrieve students by GPA range, making it useful for identifying students who are below a defined GPA threshold, such as those with a GPA below 2.0 who may be on academic probation.

  • Student Schedules offers a convenient way to print out student schedules in bulk.

  • Dropped Courses name of campus, section course, reason for drop

  • Missing Schedules identifies students who do not have any courses scheduled during a selected date range.

  • Bulk Transcript allows for the efficient printing of transcripts for multiple students at once.

  • Guest Vision exports file Name, ID, email, phone, start status for use in the Guest Vision system.

  • Student Master Listing is a Master List.

  • Cumulative Hours Report provides a summary of the total hours completed by each student.

  • Student Check-Ins shows when the student clocked in and out.

  • Student Academic Report shows student Cumulative Hours, Attempted Credits, earned Created & Hours.

  • Registration Summary by Professor provides information about professors and their courses, including enrollment numbers, for a selected date range and campus.

  • Checkup Futures identifies students who are experiencing issues with their academic progress amd are showing red on SAP or MTF issues.

  • Student Academic Progress Report shows a student's academic progress based on their cumulative grade, with status and term being required.

  • Transfer Credit Report provides a list of students who have transfer course work, including details on the transferred courses that were accepted.

  • Enrolled Credits by Term pulls lists of students other education information and credits earned vs credits currently enrolled.

  • NSLDS Enrollment Report generates a file in NSLDS format.

  • NSLDS NSC Enrollment Report generates a file in NSLDS format for upload to the National Student Clearinghouse (NSC).

  • NSLDS NSC Graduation Report generates a file in NSLDS format for upload to the National Student Clearinghouse, specifically for graduation purposes (NSC).

  • GRID export Report that interfaces with our Book Ordering Grid, this Grid shows what classes the student has passed, what classes the student is currently taking, what classes the student in scheduled for in the upcoming mod (date range), and what classes that they still need to take.

  • GRID - 3 export Same as first GRID Report except sessions is added to this 3rd version.

Financial Aid

Packaging

  • Packaging Start Summary provides a quick overview of the packaging process for a specific date range, allowing users to see how many students were packaged, how many were not packaged, and the total amount of aid packaged.

  • Packaging Snapshots are periodic reports that track the progress of the packaging process by creating snapshots of the data at specific points in time, such as after three weeks have passed since the start dates. This allows users to identify any issues that may be delaying the packaging process.

  • Packaging Summary provides a comprehensive view of the packaging process, including information about each student's packaging status, award amounts, and expected family contribution (EFC).

  • RBS (Remaining Balance System) is a report that helps users identify which students have not been fully packaged or have been over-packaged, allowing them to adjust aid packages as needed to ensure that students receive the appropriate amount of aid.

Past Due

  • Aging provides a clear overview of the collections activity and helps identify the past due accounts. It offers a true past due/aging report that you would usually pull from an accounting program, allowing you to quickly determine collections activity.

  • Past Due allows you to identify students who have past due aid. The system queries on all Disbursement Statuses, whether they are just packaged, offered, or scheduled, making it easier to track the students' financial aid status.

  • Grad Balance Report pulls all students that are 45 to 100 days prior to their expected graduation date. This helps you to stay on top of the students' financial status, making sure they are prepared to graduate and have no outstanding balances.

  • Potential Hold Report helps you determine which students should be put on hold or pulled out of class due to missing a payment.

  • Student Aid Listing is a Master List.

  • Application Master Listing this report identifies students who have completed an application and moved to a student status of Pending FA but, have not seen Financial Aid.

If the "Use Team Filter" is checked, dropdown will be populated with teams that are created at Admissions -> Setup -> Teams.

If not checked, it will show all admissions reps as before. Also, note that Status and Campus are required fields.

  • FA Listing

⚫ black is scheduled.

🟢 green is paid.

🔴 red is past due.

  • Crossover Report useful report for identifying students who have multiple PELL grants across different award years.

  • Refund Letters Refund Letters can be easily generated and emailed to students to inform them of their Title lV aid refunds.

  • Exit Counseling is designed to help FA teams identify inactive students with Title IV loans that require counseling. The report pulls all INACTIVE students with Title IV Loans balance left after R2T4 for Exit Counseling (Exit Counseling checkbox on the Enrollment Tab for FA).

  • Student Hours by providing program credits/hours information, the Student Hours report is essential for the FA team to determine students' actual attempted and passed hours Status is a required field.

  • FISAP shows total enrollment numbers by month (all students with/without FA), calculates how much we charged the students from July 1, 20XX to June 30, 20XX.

Placement

  • Graduation Placement the report selection will allow selection of campus (multiple); Placement Status (multiple) and the date range of your report:

After selections have been made, click on the Calculate button:

The system will return a report. If you wish to change your selection criteria, make the changes and click on calculate again:

At the bottom of the report you can print the report or export to Excel:

  • TWC Completer Report is a Completer report filtered by Grad Date.

  • TWC Weekly Report tracks the weekly progress of the current TWC cohort (September 1 – August 31) for each program, including placements, waivers, and other metrics.

  • ETH Report lists each program separately and shows the total number of grads, extern-to-hire (ETH) placements, and percentage of ETH placements, filtered by campus.

  • Grad Balance Report pulls all students that are 45 to 100 days prior to their expected graduation date.

Student Accounts

  • Transaction Report provides the ability to generate detailed reports on a selected campus, with the option to filter by specific AR codes and a date range. This report provides a comprehensive view of transactions within the selected parameters, including the transaction date, but not when someone changed, added, or deleted it.

  • Prom Notes - Summary Report is a monthly report that summarizes PNAUTO, PNCAMPUS, PNCASH, and PNSERVICING AR transactions for the month, divided by all scheduled PROM disbursements for that month. The report includes monthly goals and goal percentages to help track progress. The Month Goal section can be setup under FA -> Setup -> AR Collection Goals.

  • Student Progress Cards provides a bulk printing option for progress cards.

  • Aging by LDA is a detailed report that displays student balances that are debit or credit, including historical student status as of the same date the balances are run. Zero balances are excluded from this report.

  • Outstanding Deposite provides each campus with a clear view of their outstanding deposits, including cash, checks, money orders, and cashier's checks that the campus holds until direct deposit to the bank.

  • 1098T - Pro is a formatted report for submitting 1098T forms using 1099Pro, the software company that processes our 1098Ts. This report ensures compliance with IRS regulations and provides accurate information for tax reporting purposes.

  • Student Finance Report this report lets you select:

Campuses

In addition it lets you select the following by, all, positive, negative or zero balance

Student Ledger Balance

Refunds

Unmet Need for AY1

Unmet Need for AY2

In addition you can select the:

Student statuses

Not scheduled or scheduled, helpful in determining add that is not completely processed

If the payment is past due or not

Once you have made your selections press the calculate button:

the system will return the students who meet your criteria:

You can export by clicking on the export button:

Student Life